GlowDerm Regenerative Aesthetics

Notice of Privacy Practices (HIPAA)

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Effective Date: June 26, 2026

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THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Our Commitment to Your Privacy

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GlowDerm Regenerative Aesthetics is committed to protecting the privacy and security of your Protected Health Information ("PHI"). We are required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and applicable California law to maintain the privacy of your health information, provide you with this Notice of Privacy Practices, and follow the terms of this notice currently in effect.

Protected Health Information includes information that identifies you and relates to your past, present, or future physical or mental health, the healthcare services you receive, or payment for those services.

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How We May Use and Disclose Your Protected Health Information

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We may use or disclose your health information for the following purposes:

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Treatment

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To provide, coordinate, and manage your medical and aesthetic care. This may include communication among healthcare providers involved in your treatment.

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Payment

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To obtain payment for services provided, process payments, verify insurance benefits (when applicable), and collect outstanding balances.

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Healthcare Operations

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To support our business operations, including quality improvement, staff training, licensing, accreditation, compliance, auditing, risk management, and other administrative activities necessary to operate our practice.

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Appointment Reminders & Health Communications

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We may contact you by phone, text message, email, voicemail, or mail regarding appointments, treatment recommendations, follow-up care, and other healthcare-related communications.

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Individuals Involved in Your Care

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With your permission, or when permitted by law, we may share relevant information with a family member, caregiver, or other person involved in your care.

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As Required by Law

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We may disclose your health information when required by federal, state, or local law, court order, subpoena, or other legal process.

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Public Health & Safety

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We may disclose information when legally required for public health reporting, reporting abuse or neglect, responding to law enforcement requests, or preventing a serious threat to health or safety.

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Your Rights

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You have the right to:

• Inspect and obtain a copy of your medical records.

• Request corrections to your medical records if you believe information is inaccurate or incomplete.

• Request restrictions on certain uses or disclosures of your health information (although we are not always required to agree).

• Request confidential communications by alternative means or at alternative locations.

• Receive an accounting of certain disclosures of your health information.

• Obtain a paper or electronic copy of this Notice of Privacy Practices at any time.

• File a complaint if you believe your privacy rights have been violated.

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Our Responsibilities

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GlowDerm Regenerative Aesthetics is required by law to:

• Maintain the privacy and security of your Protected Health Information.

• Provide you with this Notice of Privacy Practices.

• Notify you if a breach of unsecured Protected Health Information occurs when required by law.

• Follow the terms of the Notice currently in effect.

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Changes to This Notice

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We reserve the right to revise this Notice of Privacy Practices at any time. Any revisions will apply to all Protected Health Information maintained by our practice. The current version will always be available at our office and on our website.

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Questions or Privacy Concerns

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If you have questions regarding this Notice or wish to exercise your privacy rights, please contact:

Privacy Contact: Lexi Perez

GlowDerm Regenerative Aesthetics
6950 Santa Teresa Blvd., Suite E
San Jose, CA 95119

Phone: (408) 794-5503

Email: glow@glowdermclinic.com

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Filing a Complaint

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If you believe your privacy rights have been violated, you may file a complaint with GlowDerm Regenerative Aesthetics by contacting our Privacy Contact listed above. You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights.

You will not be retaliated against for filing a complaint.

Effective Date: June 26, 2026

This Notice of Privacy Practices is available upon request at our office and on our website.

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Information We Collect

We may collect information you voluntarily provide, including your name, email address, phone number, date of birth, photographs you upload, medical history and treatment concerns, appointment requests, and payment information processed through secure third-party providers. We may also automatically collect technical information such as your IP address, browser type, device information, cookies, and website analytics.

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How We Use Your Information

We use your information to schedule appointments, respond to inquiries, provide consultations and treatment recommendations, maintain medical records where applicable, process payments, improve our website and services, communicate appointment reminders and clinic updates, and comply with applicable legal and regulatory requirements.

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Medical Information

Any medical information submitted through our website may become part of your confidential patient record if you become a patient. Submission of information through this website does not establish a provider-patient relationship.

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HIPAA

If you become a patient, your protected health information (PHI) is handled in accordance with applicable privacy laws and our Notice of Privacy Practices.

 

Cookies

Our website uses cookies and similar technologies to improve functionality, analyze website traffic, and enhance your browsing experience.

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Third-Party Services

We may use trusted third-party providers for appointment scheduling, payment processing, electronic medical records, analytics, and communications. These providers receive only the information necessary to perform their services.

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Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of electronic transmission or storage is completely secure.

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Your Rights

Depending on applicable law, you may request access to, correction of, or deletion of your personal information where permitted, or request information regarding how your data is used.

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Children's Privacy

Our website is not intended for children under 13 years of age, and we do not knowingly collect personal information from children through our website.

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Contact Us

GlowDerm Regenerative Aesthetics

Email: glow@glowdermclinic.com

Phone: 408-794-5503

Address: 6950 Santa Teresa Blvd. Suite E. San Jose, CA 95119